Manager's checklist before the five-year inspection (PDF for download)

Why this list

We write about what a five-year inspection is and who is responsible for it in a separate guide on the inspection under Art. 62 of the Construction Law. Here is the practical part: what to prepare so that the measurement team does not bounce off closed doors, and the valuation is not a "range from-to" but a concrete figure. The whole thing in a printable version: download the checklist (PDF).

Before requesting a quote — data that speeds everything up

• number of buildings, staircases and premises (including commercial);
• year of construction and type of development (tenement house, large panel, new construction);
• whether the buildings have a lightning protection system;
• date and protocols of the last inspection (if any) — from the building's logbook;
• known problems: failures, floods, planned renovations or thermal modernisation.

Before the team arrives — logistics

• notices in stairwells with dates for access to premises (at least a week in advance) and information on what the inspection concerns;
• contact to the building manager / caretaker with keys to distribution boards, basements, recesses and roof access (lightning protection);
• list of premises with contacts where the administration has them — shortens the scheduling of second appointments;
• established procedure for inaccessible premises: second appointment and method of confirmation;
• parking space / access for the team during working hours.

After the inspection – so that documents work, not just sit there

• inspection protocols – for the building logbook (each building separately);
• list of defects with priorities – for the next community meeting or renovation plan;
• “immediate” defects – commissioned straight away, with confirmation of removal;
• date of next inspection – entered into the administration calendar (we also send reminders);
• budget proposals: what to include in next year's plan (main power supply? distribution boards? common area lighting?).

To see how such a campaign looks in practice – from schedule to digital protocols – check out the 200 flats in 5 days project. We offer property managers and administrations ongoing service: electrical building maintenance.