Installation Passport — register of electrical systems for public facilities
Inventory of devices, a complete set of reports assigned to each facility, and monitoring of periodic inspection deadlines across the entire unit's portfolio. Control, audit, or request for documentation — response in minutes, from the register, not from a binder.
For municipalities, districts, cities, schools, social welfare homes, healthcare facilities, offices, cultural institutions, and managers of communal assets.
Why units need this
Responsibilities are dispersed across facilities — accountability is not.
- The manager is personally and disciplinarily responsible for the technical condition of a public facility (art. 61–62 PB)
- PINB, NIK, internal audit: the first request is for periodic inspection reports — with dates and contractor authorisations
- The building logbook (KOB/c-KOB) requires entries from each inspection — the passport register provides complete data for entry
- Known inspection calendar = expenses planned in the budget, not emergency ones after post-inspection recommendations
- Staff changes do not erase history — documentation is assigned to the facility, not to an individual
- Portfolio of facilities in one view: community centres, schools, fire stations, offices — deadlines and status at once
What the facility passport includes
Seven items — from inventory to reminders.
- Inventorydevices with location and photographic documentation
- Zero Statemeasurements from the initial visit — a reference point
- History Importprevious protocols, including those from other contractors
- Online Registerfacility → equipment → inspections → protocols
- Inspection Calendarannually (fire, emergency lighting) · every 5 years (installation, lightning protection) · according to DTR
- Remindersin advance, before the deadline passes
- Data for KOB / c-KOBcomplete set for entry after each inspection
Result for the unit
Documents and deadlines no longer depend on human memory. Inspection expenses become a budget line item, not a post-inspection recommendation.
- Register of equipment for each facility with photographic documentation
- Inspection protocols assigned to the facility — available upon request for inspection
- Calendar of periodic inspections for the entire portfolio with reminders
- Data ready for entries in KOB / c-KOB
- Basis for collective procurement for inspections of multiple facilities
Unit questions
Is a passport required by regulations?
No — periodic inspections (art. 62 PB), a facility logbook, and protocol storage (art. 63–64 PB) are required. The passport is a tool that organises the fulfilment of these obligations and documents them in a way that is resistant to inspection and staff rotation.
We have many facilities with varying documentation status. Where should we start?
From a list of facilities and what is available: we will review existing protocols, identify gaps against required cycles, and propose an order for establishing passports — starting with facilities with overdue deadlines.
How does this relate to c-KOB?
The passport register holds data in a structure consistent with the logic of the facility logbook: facility → equipment → inspections → protocols. Entries into c-KOB remain the responsibility of the person managing the logbook — they receive a complete set of data and documents from us for entry.
How is billing handled?
The initial visit (inventory + measurements) is priced per facility, VAT invoice. The register, reminders, and access to documentation have no recurring fees. For a portfolio of facilities, we will prepare a collective offer for procurement.
Unit registration form
Ref.: SP/2026/PRZEGLĄDY · reply: office hoursOne submission is enough — the coordinator will come back with technical questions or a proposal for scope and deadline.
Information security: do not send classified information, facility diagrams, evacuation routes, or security details via the public form. We exchange OPZ documentation through an agreed, secure channel after contact is established.