Installation passport — electrical register for public buildings
Equipment inventory, a complete set of reports assigned to each building and monitoring periodic testing deadlines across the entire portfolio of the unit. Control, audit or request for documentation — response in minutes, from the register, not from a binder.
+48 459 566 99124/7 phone · reports and faults
For municipalities, poviats, cities, schools, nursing homes, healthcare facilities, offices, cultural institutions and municipal housing managers.
Why public units need this
Responsibilities are scattered across buildings — liability is not.
- The manager is responsible for the technical condition of a public building — personally and disciplinarily (art. 61–62 PB (Polish Building Law))
- PINB (Building Control), NIK (Supreme Audit Office), internal audit: the first request is for periodic inspection reports — with dates and contractors' qualifications
- The building logbook (KOB/c-KOB) requires entries for every inspection — the passport register provides a complete set of data for the entry
- Known testing calendar = expenses planned in the budget, not emergency ones following post-inspection recommendations
- Staff turnover does not take away history — documentation is assigned to the building, not to a person
- Building portfolio in a single view: community centres, schools, fire stations, offices — deadlines and status all at once
What the building passport includes
Seven items — from inventory to reminders.
- Inventorydevices with location and photo documentation
- Baseline statemeasurements from the initial visit — reference point
- History importprevious reports, including from other contractors
- Online registerbuilding → devices → inspections → reports
- Inspection calendarevery year (fire safety, emergency lighting) · every 5 years (installation, lightning protection) · according to O&M manual
- Remindersin advance, before the deadline passes
- Data for KOB / c-KOBcomplete set for entry after each inspection
Result for the entity
Documents and deadlines no longer depend on human memory. Inspection expenses become a budget plan item, not a post-inspection recommendation.
- Device register for each building with photo documentation
- Inspection reports assigned to the building — available on demand for inspections
- Periodic inspection calendar for the entire portfolio with reminders
- Data ready for entries in KOB / c-KOB
- Basis for collective procurement of inspections for multiple facilities
Questions from entities
Is the passport required by law?
No — periodic inspections (Art. 62 of the Prawo budowlane (Polish Building Law)), the facility logbook, and the retention of reports (Art. 63–64 of the Prawo budowlane) are required. The passport is a tool that organises the performance of these duties and documents them in a way that is resistant to audits and staff turnover.
We have many facilities with varying levels of documentation. Where should we start?
Start with a list of facilities and what is currently available: we will review existing reports, identify gaps in relation to the required cycles, and propose the order of establishing passports — starting with facilities that have exceeded their deadlines.
How does this relate to c-KOB?
The passport register keeps data in a structure consistent with the logic of the facility logbook: facility → equipment → inspections → reports. Entries into c-KOB remain the responsibility of the person maintaining the logbook — they receive a complete set of data and documents from us for entry.
What does the billing look like?
The initial visit (inventory + measurements) is priced per facility, VAT invoice. The register, reminders, and access to documentation have no recurring fees. For a portfolio of facilities, we will prepare a collective offer for the tender process.
Abbreviations used on this page
- PB
- Prawo budowlane (Polish Building Law)
- KOB
- building logbook
- c-KOB
- digital building logbook
- O&M manual
- operation and maintenance manual
- TS
- technical specification (description of the subject of the contract)
Unit submission form
Subject: installation passport · response on working days, urgent matters: 24/7 phoneOne submission is enough — the coordinator will get back to you with technical questions or a proposal for the scope and date.
Information security: do not send classified information, facility layouts, evacuation routes, or security details via the public form. We exchange Terms of Reference (OPZ) documentation through an agreed, secure channel once contact has been established.