Documentation that stands up to inspection
Installation passport — register and deadlines for all building electrical systems
Equipment inventory, a complete set of reports in one register and automatic tracking of inspection deadlines: installation, lightning protection, emergency lighting, PWP (main fire switch), UPS, photovoltaics. When inspectors or insurers ask — you answer in minutes, not weeks.
+48 459 566 991phone line open 24 hours, 7 days a week
Periodic testing of installations is an obligation of the owner/manager under Article 62 of Prawo budowlane (Polish Building Law) — emergency lighting and fire protection equipment every year, installation and lightning protection every 5 years.
Problem
Building electrical systems exist only in ring binders and people's heads.
- A PINB (District Building Control Inspectorate) inspection or a loss adjuster asks for reports "from all tests" — gathering them takes weeks
- Inspection deadlines for various devices are scattered across calendars and spreadsheets — something always gets missed
- Knowledge about the installation leaves with the technical employee or the previous manager
- The insurance policy requires annual switchgear inspections — no report = problems with compensation
- Lease, sale, takeover: due diligence asks about the condition and history of the electrics — and there is no history
- Inspections done "after an inspection" instead of according to plan — meaning always in emergency mode and more expensive
What do we keep track of in the passport?
- protective measurements of the installation — every 5 years (art. 62 PB - Polish Building Law),
- lightning protection system — every 5 years, more frequently depending on the LPS class,
- emergency lighting and PWP (main fire switch) — every year (fire protection regulations),
- switchgears: inspection + thermography — every year (insurers),
- PV, storage, UPS, generators, chargers — according to the O&M manual.
We configure the intervals for the specific facility — documentation or the insurance policy may require more frequent testing.
Process
From the founding visit to compliance peace of mind.
- InventoryA list of devices with location, numbers and photo documentation.
- Zero stateProtective measurements — a reference point for the entire history.
- History importPrevious reports (including from third-party companies) are added to the register.
- Online registerEach device with an interval and calculated testing deadline.
- RemindersUpcoming deadlines in advance — zero "we missed it".
- Subsequent testsReports from each visit are automatically added to the passport.
Proof
What you get.
- Register of the facility's electrical devices — with location and status
- Report of zero-state measurements from the founding visit
- A complete set of documentation in one place — for inspection, for the insurer, for the audit
- Deadlines for all tests calculated and monitored automatically
- History independent of staff turnover and change of manager
- Predictable inspection budget instead of emergency expenses
Multiple facilities? One register.
Do you manage a portfolio of buildings — offices, commercial units, halls? A passport per facility + a collective view of deadlines. We plan the testing schedule for the entire portfolio with us once, not building by building.
FAQ
Questions about the installation passport.
We already have reports from different companies. What about them?
We add them to the passport — scan, date, contractor, result. The deadlines for subsequent tests are calculated from the newest report, regardless of who issued it. The history of the facility is finally in one place.
How does this differ from a service level agreement (SLA)?
The passport is the documentation layer: register, deadlines, reports. SLA is the guaranteed response times to faults. They work separately or together — the passport tells you when and what to test, the SLA ensures that someone will arrive when something breaks down.
How much does a passport for a company facility cost?
It depends on the number of devices and switchgears — we provide a quote after a brief description of the facility. The cost of the founding visit is one-off; the register, reminders and online access have no subscription fee.
Are the reports from the passport accepted by the insurer and inspectors?
The reports contain the scope, method, results, assessment and qualifications of the person performing the work — the complete set that insurers and inspection bodies ask for. The passport adds instant access to this: you find the document in a minute, not in the archive.
B2B Contact
Ask about the installation passport.
Provide the type of facility and the approximate number of switchgears/devices — we will prepare a quote for the founding visit and a schedule of testing deadlines.
Our rule: documentation assigned to the facility and available on demand — a register that stands up to any inspection.