Documentation that stands up to inspection
Installation Passport — register and deadlines for all electrical systems in a facility
Inventory of devices, a complete set of reports in one register, and automatic monitoring of inspection deadlines: installation, lightning protection, emergency lighting, PWP, UPSs, photovoltaics. When an inspection or insurer asks — you respond in minutes, not weeks.
Periodic installation inspections are the owner's/manager's obligation under art. 62 of Prawo budowlane — emergency lighting and fire protection devices annually, installation and lightning protection every 5 years.
Problem
A facility's electrical system lives in binders and people's heads.
- PINB inspection or claims adjuster asks for reports “from all tests” — compiling takes weeks
- Deadlines for various device tests are scattered across calendars and spreadsheets — something always gets missed
- Knowledge about the installation leaves with the technical employee or previous manager
- Policy requires annual switchgear inspections — no report = problem with compensation
- Lease, sale, acquisition: due diligence asks about the condition and history of electrical systems — but there is no history
- Inspections done “after the inspection” instead of from a plan — meaning always in emergency mode and more expensively
What do we monitor in the passport?
- protective measurements of the installation — every 5 years (art. 62 PB),
- lightning protection system — every 5 years, more frequently according to LPS class,
- emergency lighting and PWP — annually (fire safety regulations),
- switchgear: inspection + thermography — annually (insurers),
- PV, storage, UPSs, generators, chargers — according to DTR.
We configure intervals for each facility — documentation or policy may require more frequent tests.
Process
From the initial visit to compliance peace of mind.
- InventoryList of devices with location, numbers, and photographic documentation.
- Baseline conditionProtective measurements — a reference point for the entire history.
- History importPrevious reports (including from other companies) are added to the register.
- Online registerEach device with an interval and calculated inspection deadline.
- RemindersUpcoming deadlines in advance — zero “we missed it”.
- Subsequent testsProtocols from each visit are automatically added to the passport.
Proof
What you get.
- Register of the facility's electrical equipment — with location and status
- Zero-state measurement protocol from the initial visit
- Complete documentation in one place — for inspections, for the insurer, for audits
- All test dates calculated and monitored automatically
- History independent of staff turnover and management changes
- Predictable inspection budget instead of emergency expenses
Multiple facilities? One register.
Do you manage a portfolio of buildings — offices, premises, halls? A passport per facility + a collective view of deadlines. We plan the test schedule for the entire portfolio once with us, not building by building.
FAQ
Questions about the installation passport.
We already have protocols from various companies. What about them?
We add them to the passport — scan, date, contractor, result. Subsequent test dates are calculated from the latest protocol, regardless of who issued it. The facility's history is finally in one place.
How is this different from a service level agreement (SLA)?
The passport is the documentation layer: register, deadlines, protocols. An SLA guarantees reaction times for breakdowns. They work separately or together — the passport advises when and what to test, the SLA ensures someone will come when something fails.
How much does a passport for a company facility cost?
It depends on the number of devices and distribution boards — we provide a quote after a brief description of the facility. The cost of the initial visit is a one-off; the register, reminders, and online access do not have a subscription fee.
Are the protocols from the passport honoured by the insurer and inspection authorities?
The protocols include the scope, method, results, assessment, and qualifications of the executor — a complete set requested by insurers and inspection bodies. The passport adds immediate access to this: you find the document in a minute, not in an archive.
B2B Contact
Ask about the installation passport.
Provide the type of facility and the approximate number of distribution boards/devices — we will prepare a quote for the initial visit and a schedule of test dates.
Our principle: documentation assigned to the facility and available on demand — a register that stands up to any inspection.